Watershed external building

HR Assistant

On this page

  1. Before you apply
  2. Job description
  3. Application process
  4. Further information
  5. Watershed Values

Applications

Please apply online, or alternatively, download the application form in Word and email it to hr@watershed.co.uk.

Do get in touch if you would like any of this information, or wish to apply, in another format.

Please do not include your CV as it will not be considered. Please put all relevant information on your application form.

Before you apply

Watershed's first value is Inclusive – we are people led. We listen to and engage with the broadest range of people. The information below lays out some of the steps we are taking to create a more inclusive recruitment process. Many of these steps are new to us, so feedback and questions are very welcome.

You may not have worked in a cultural organisation before, or in an organisation like Watershed. Please still consider applying as many other sectors offer transferable contexts.

If you are from a background that is underrepresented in the culture sector - for example you are from a community that experiences racism or you are a disabled person (as defined by the Equalities Act 2010), or you did not go to University or had free school meals as a child - and you would like support to articulate how your experience is transferable to this role, you can book time with us to discuss it. We will ensure the person you meet is not involved in the recruitment process. Please request this by emailing hr@watershed.co.uk (we will not ask you to disclose your background).

We believe our work will be stronger with greater diversity and welcome applications from those who bring balance to our team. Watershed welcomes the whole person to work, and we understand that each of us brings our experiences, our backgrounds and our own unique lens to what we do. Supporting our staff means they are not appointed to represent specific groups or organisations.

Job description

Position
HR Assistant
Grade
5
Salary
£23,000 per annum (pro rata)
Hours
Part time, 20 hours a week
Responsible to
HR Manager
Location
In the building. Hybrid working option available (part working in the building and part remote). This post is not suitable for full remote working.

Purpose of job

To support the HR Manager in providing effective HR administrative support to the organisation. Using Watershed policies and procedures and a range of administration processes, you will support the employment experience of our staff and contribute to an effective people management service. The HR Assistant provides professional and confidential HR support and administration across the full range of HR activity.

Main responsibilities

  • Support staff in the application of Watershed policies and procedures, through letting staff know where to find the information they need, directing more complicated queries to the HR Manager and ensuring the confidentiality of information
  • Be a lead user of People Inc, our HR Management system, inputting and maintaining the confidential HR data within it. Ensure accurate input of information to the system and promote the use of People Inc by staff and managers and answer queries on use of the system
  • Provide administrative support and co-ordination for HR activities and initiatives – this will include scheduling and booking meetings, taking meeting notes, correspondence to staff, processing new starters and leavers, reporting for payroll, changes of terms and conditions of employment etc.
  • Support the on-boarding process for new starters, ensuring contracts are signed and returned through People Inc, that new starter information is complete, and induction processes are arranged for new starters
  • Provide recruitment administration support, including liaising with the recruiting manager, preparing applications for shortlisting, setting up interviews, candidate liaison, obtaining employment references and issuing relevant correspondence to interview candidates
  • Manage the HR email inbox, responding to applicants and other queries
  • Support the recording and analysis of annual leave and sickness absence
  • Contribute across the HR function by recommending improvements to systems and procedures to improve efficiency in the department

Key performance indicators

  • HR system data is processed accurately and confidentially, and all staff and HR files are well-organised and up to date
  • New employee paperwork is processed quickly and accurately
  • Staff feel supported in finding and understanding HR policy and process
  • Required reports are delivered on time
  • Recruitment process administration is well supported
  • The HR email inbox is up to date and well managed
  • A generous and effective member of the Watershed team

Essential criteria

  • An interest in Human Resources as a career and a desire to learn about HR best practice
  • A good communicator with an understanding of confidentiality
  • Good attention to detail and a commitment to get things right
  • Experience of using computer software such as Word, Excel, PowerPoint etc
  • Understanding of the ethos of an Inclusive workplace

Application process

We will be conducting short interviews with all applicants who meet the essential criteria. A shortlist will then be invited to a longer second interview.

Closing date:

First round interview / presentation (if relevant): -

Second round interview:

Further information

Access

Watershed will work with candidates to ensure their access needs are met during the interview process and will ensure access requirements are not a factor in decision making. 

Working at Watershed

As well as becoming part of our welcoming team, we offer a number of benefits for Watershed employees

Equal opportunities monitoring

We are striving to understand more about who applies to work with us. At the end of the application process we invite you to complete our anonymous equal opportunities monitoring form, which will not be shared with anyone involved in the recruitment process.

Opening hours

At full operation, Watershed is open seven days a week, including Bank Holidays (Christmas Day and Boxing Day are the only exceptions). Watershed is a public building, which operates a diverse range of cultural and commercial activities. The post holder will need to be comfortable working in this environment.

Watershed Values

As a registered charity and social enterprise, Watershed has well-established brand values. We seek to apply our values in everything we do and ask staff, partners, suppliers and collaborators to do the same.
Our values are:

  • Inclusive: We are people led. We listen to and engage with the broadest range of people.
  • Open and Honest: We provide a culture and environment that is trusting, trusted and trustworthy.
  • Make things Happen: We approach opportunity and challenge creatively, collaboratively and with a can do attitude.
  • Entrepreneurial: We are inventive, try new ideas, experiment, learn and share.
  • Celebratory: We celebrate culture, creativity and wonder.

Watershed is a Social Enterprise Mark holder. Social Enterprises are businesses whose products and services create both social and environmental benefits.

To support the HR Manager in providing effective HR administrative support to the organisation. Using Watershed policies and procedures and a range of administration processes, you will support the employment experience of our staff and contribute to an effective people management service. The HR Assistant provides professional and confidential HR support and administration across the full range of HR activity.

Closing Date: 17:00, Sun 10 July