Resources – What I will need and where I will get them from:

This project is being funded by the BFI as part of their nation wide gothic season. After paying Compass Presents for their professional support on the project we are left with £350.00 to spend on the promotion and screening of our four films along with the Immersive experience.

Communication – To maintain a high level of communication within the team I will use various online tools to keep us all in contact and up to date with current details. Obviously our main source of contact will be correspondence via email, however as we are all new to this type of work and constantly bouncing ideas around we are also using a Facebook group. I have found this incredibly useful when needing a couple of peoples input on an idea very quickly, there have been times when we have used this to have group discussions when working to a tight deadline and to communicate where we all are with individual progress.

I have also used Google drive and Dropbox to share and work on current documents with the team. To organise meetings with a high attendance I have used Doodle, an online scheduling tool, to ensure the most suitable time and date are considered.

Online Content – I will collect any visual teaser content for the project using Pinterest as a means of storing original links and resource information, I find this a very helpful way of creating visual brain storms.

Online Contacts – I researched social media contacts that would be useful to communicate with via Facebook and twitter to create online discussion and interest in the gothic programme.

Zoe Horn Haywood, Social Media Contacts Spreadsheet

Evaluation – I attended an evaluation workshop to help me understand why and how we evaluate a project. Most of our feedback will be collected in the form of online interaction, feedback forms and a breakdown of project impact on the watershed. We have also introduced the idea of having a ‘visitors book’ at the Immersive event as this will tie in with our hotel theme for the night.

Most of the above mentioned resources are free of charge as long as I stay within standard usage allowances and do not update to premium accounts.

Signage – For signage requirements I will need to design and print suitable posters and signs to inform the audience of their whereabouts and any information they require on the night of the immersive event. I will have to consider where to print these and what they will cost.

Acts – In terms of Artists and Performers, we set our sights on finding friends and acquaintances, contacts with strong links to the Watershed and anyone recommended by Compass Presents to be involved in the immersive experience. Our aim is to get as many people as possible involved at little to no cost, however we have set aside a small amount of budget to sweeten any tricky deals.

Props – For our props we will use as much free stuff as we can get our hands on or already own. A trip to Compass Presents overflowing lock-up was made, I made a trip to the Children’s Scrapstore and filled a trolly full of supplies for £14. The rest of our Props and costumes would have to be paid for from our budget.

Sound – Any sound clips are to be sourced from the movie, and any songs to be purchased by the Watershed, as they will re-use this for further events they will be paid for out of a separate budget. We have also secured the involvement of the Hellfire DJ’s to perform before our first late night screening, as they are working on  number of other nights at the Watershed this has also been accounted for out of a separate budget.

Lighting – All lighting is to be supplied by the Watershed.

Flyer – Our Programme is to be advertised on a Watershed flyer that will advertise their entire autumn series of Late Night Events, due to this it will also come out of a separate budget. However I along with the rest of the team have offered to help distribute these to necessary venues around Bristol.

We plan to create a proposal for the Watershed Management staff should we step outside our budget limit and feel we absolutely need the all the items accounted for.