Present: Nicola Wood, Joanna van der Veen, Hannah Higginson

Apologies: Ella Barraclough, Rosie Cooke

1. Feedback from Hannah RE conversations with David Redfern and Claire Stewart

• Website & logo must be designed by same person because a definitive, coherent design is needed. Watershed has designer in mind, but is open to seeing the portfolios of other parties
• Keen for ED team to be involved in design process; can submit sketches and ideas, have final sign off and attend briefings. AP: decide who will do this (Rosie and Ella primarily probably!) Q: when will the design process begin? When will the final sign-off on the website be?
• Holding page is possible, but DF concerned about what would be on it to make it ‘live’ and worthwhile. Current ED page has archive of old stuff and all the relevant info, and would take a lot of effort to transfer this to new page and add value. AP: discuss this further (see later point)
• ED’s Twitter account no longer active; management decision of Watershed to consolidate all disparate accounts and operate through Watershed account. This is due to concerns about fragmentation, especially when it comes to seasonal events such as ED. To convince Claire we should have one, we will need to prepare a case for it – schedule of tweets, examples of content (not just a constant stream of films), statement of community we would try to build around it (who to follow), etc. Hannah has emailed with more detailed explanation of this. If case is unsuccessful, tweets will still go through Wshed account. AP: make a plan and work on this. Q: who to do this? AP: think about what time people are willing to commit. AP: everyone to read Claire’s info. Deadline: end of September
• Room booked for ED films, Fairfield High contacted.

[departure of Sam and Hannah]

2. Ella and Joanna discussion of website holding page

• We feel the new page is important because a great part of the ED task was rebranding and refreshing the look; if we’re building anticipation and sending the audience to the old page, this will be in vain!
• Agreement that we don’t understand the technicalities enough to know how difficult it is to archive old page / still have links to archive on a holding page. Q/AP: can we have a further discussion about this? Do we talk directly to DF?
• Live Twitter feed – dependent on whether Twitter exists (obviously). Q: would FB feed be as effective? Q/AP: Hootsuite for FB still needed. Ask Hannah for password (?). Could add feed to current site if can’t have a holding page

 3. Ella and Joanna discussion of launch party (to be completed via comment by Nicola)

• Qs: when does this have to be planned by? How far in advance does the room have to be booked? Who is in charge of sourcing prizes?

4. Publicity

• Proposal of Facebook ad boosting and Google adwords campaign. AP: Nicola to talk to Hannah about this
• Media coverage via Charlie and press release. Physical things, such as badges, posters… But, of course, budget needs to be taken into account. AP: need to talk about this as group and decide what avenues to take

5. AOB

• Nicola and Joanna posted on various orgainsations’ FB pages since last meeting to push for submissions; list of these on Google docs
• Need more people at meetings / more defined roles to make executive decisions (!)