Position: Creative Technology Coordinator
Salary: £29,925 per annum
Hours: Full time
Contract type: Permanent
Location: In the building. This post is not suitable for remote working.

Purpose of job

We are looking for a highly organised Creative Technology Coordinator to support the delivery of key projects arising out of Watershed’s creative technology programme. You will thrive on detail and enjoy problem solving, playing a pivotal role in ensuring smooth flow of communication across teams. Your time will be focused on the Immersive Arts programme (60%), Undershed Watershed’s new immersive gallery space (20%) and administrative support for the Executive Producer of Pervasive Media Studio (20%). 

Main responsibilities

  • Administering the Immersive Arts fortnightly Operations Group meetings, including scheduling and keeping a record of agreed actions 
  • Organising and administering an Immersive Arts ‘time bank’ offer (bookable surgeries with key members of staff across the partnership) for artists and stakeholders  
  • Supporting application processes for Immersive Arts, ensuring that materials are coordinated, information shared, timelines clear and decisions communicated across internal stakeholders  
  • Coordinating the Undershed programme; updating internal systems with accurate, clear, current and relevant information provided by the Undershed Producer (programme calendar, Priava, Trello, Patronbase etc)  
  • Communication of key operational info to internal teams in liaison with the Undershed Producer 
  • Coordinating evaluation materials for key projects, including plotting data against agreed targets  
  • Coordinating financial information for key projects, ensuring that spend is monitored accurately and budgets kept up to date 
  • Administrative support for Executive Producer including processing of invoices, scheduling meetings, and other administrative tasks as required 

Key performance indicators

  • Effective and efficient coordination of the Immersive Arts Operations Group  
  • Evaluation and financial systems are administered accurately and within agreed deadlines 
  • Internal scheduling systems are administered accurately and within agreed deadlines 
  • Administration functions and tasks are prioritised and delivered in a way that supports the work of the Executive Producer, Immersive Arts and Undershed teams  

Essential criteria

  • A keen eye for detail 
  • Clear communication skills  
  • Ability to prioritise and meet deadlines  
  • Ability to learn, manage and adapt to new systems with demonstrable skills in IT 

Application process

Closing date: Wed 22 May, 17:00 BST

We will be conducting short interviews with all applicants who meet the essential criteria. A shortlist will then be invited to a longer second interview.

First round interview / presentation (if relevant): Wed 5 June - Thu 6 June

Second round interview: Thu 20 June

Access

Watershed will work with candidates to ensure their access needs are met during the interview process and will ensure access requirements are not a factor in decision making. 

Equal opportunities monitoring

We are striving to understand more about who applies to work with us. At the end of the application process we invite you to complete our anonymous equal opportunities monitoring form, which will not be shared with anyone involved in the recruitment process.

Opening hours

At full operation, Watershed is open seven days a week, including Bank Holidays (Christmas Day and Boxing Day are the only exceptions). Watershed is a public building, which operates a diverse range of cultural and commercial activities. The post holder will need to be comfortable working in this environment.