Finance Assistant
Closing Date: Mon 21 July, 17:00 BST
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Applications
Please apply online, or alternatively, download the application form in Word and email it to hr@watershed.co.uk.
Do get in touch if you would like any of this information, or wish to apply, in another format.
Please do not include your CV as it will not be considered. Please put all relevant information on your application form.
Job description
- Position
- Finance Assistant
- Grade
- Supervisor
- Salary
- £28,288 per annum
- Hours
- Full time.
- Contract type
- Permanent
- Responsible to
- Director Of Finance Operations
- Location
- In the building. Hybrid working option available (part working in the building and part remote). This post is not suitable for full remote working.
Purpose of job
The Finance Assistant is part of the Watershed Finance Team. Their role primarily consists of processing payments to suppliers, staff and grantees; bank reconciliations and processing sales invoices and receipts. The post holder also supports the team with basic journal processing and reconciliations.
The post holder will join the team at an exciting time as we are going through a period of finance transformation including migrating accounting systems from Sage 50 to Xledger. There will be opportunity to build on previous finance experience and increase knowledge of accountancy.
Main responsibilities
- Maintenance of the purchase ledger. Ensuring all supplier records are accurate and up to date, entry of purchase invoices, reconciliation of supplier statements.
- Download reports for weekly/monthly payments of suppliers and upload via bank transfer (BACS) ready for authorisation.
- Upload BACS payroll data to HSBC for authorisation.
- Maintaining Finance MS Outlook in-boxes on a daily basis. The postholder will deal with supplier queries and internal departmental queries.
- Processing of purchase invoices and expenses and preparation of payment runs.
- Processing daily takings from the Box Office and cover for Café & Bar. Timely preparation, checking and posting of journals for daily returns.
- Daily reconciliation of Watershed bank accounts.
- Monthly reconciliation of company credit card statements.
- Maintenance of the sales ledger including raising invoices and credit control.
- Assisting members of the finance team in the production of monthly management accounts, income reports, year-end accounts and other reports as required.
- Assisting as necessary with audit queries for Watershed group of companies.
- Providing basic training to Watershed staff on processes for claiming expenses, raising purchase and sales orders.
Key performance indicators
- Purchase & sales orders and purchase & sales invoices are processed accurately and efficiently.
- Payments are made on time and records are maintained accurately.
- Daily takings, cash and bank accounts are accurately reconciled daily with discrepancies resolved to time.
- Sales ledger and credit control kept up to date.
- Watershed staff and external customers are met with a friendly, efficient and helpful attitude.
- Queries and information requests are handled with a high level of customer service.
Essential criteria
- Previous experience of working in a similar role with the ability to multi task.
- An understanding of basic accounting processes and procedures.
- Ability to learn new systems and familiarity with MS Office products including Excel.
- Interest in developing finance skills and knowledge.
- Awareness of how to provide a high level of customer service.
Application process
Closing date:
We will be conducting short interviews with all applicants who meet the essential criteria. A shortlist will then be invited to a longer second interview.
First round interview / presentation (if relevant):
Second round interview:
Working at Watershed
Find out more about staff benefits, our values and more about our approach.
Access
Watershed will work with candidates to ensure their access needs are met during the interview process and will ensure access requirements are not a factor in decision making.
Equal opportunities monitoring
We are striving to understand more about who applies to work with us. At the end of the application process we invite you to complete our anonymous equal opportunities monitoring form, which will not be shared with anyone involved in the recruitment process.
Opening hours
At full operation, Watershed is open seven days a week, including Bank Holidays (Christmas Day and Boxing Day are the only exceptions). Watershed is a public building, which operates a diverse range of cultural and commercial activities. The post holder will need to be comfortable working in this environment.
Before you apply
Watershed's first value is Inclusive – We listen to and learn from our community, creating equity and addressing harm where it occurs. The information below lays out some of the steps we are taking to create a more inclusive recruitment process. Many of these steps are new to us, so feedback and questions are very welcome.
You may not have worked in a cultural organisation before, or in an organisation like Watershed. Please still consider applying as many other sectors offer transferable contexts.
If you are from a background that is underrepresented in the culture sector - for example you are from a community that experiences racism or you are a disabled person (as defined by the Equalities Act 2010), or you did not go to University or had free school meals as a child - and you would like support to articulate how your experience is transferable to this role, you can book time with us to discuss it. We will ensure the person you meet is not involved in the recruitment process. Please request this by emailing hr@watershed.co.uk (we will not ask you to disclose your background).
We believe our work will be stronger with greater diversity and welcome applications from those who bring balance to our team. Watershed welcomes the whole person to work, and we understand that each of us brings our experiences, our backgrounds and our own unique lens to what we do. Supporting our staff means they are not appointed to represent specific groups or organisations.
Watershed Values
As a registered charity and social enterprise, Watershed has well-established brand values. We seek to apply our values in everything we do and ask staff, partners, suppliers and collaborators to do the same.
Our values are:
- Inclusive We listen to and learn from our community, creating equity and addressing harm where it occurs
- Transparent We share our approach openly and clearly, working at a pace which enables everyone to participate who wishes to
- Responsible We use our resources generously and sustainably, considering our impact on future generations
- Kind We are careful and caring with ourselves and with others
- Hopeful We celebrate culture, creativity and wonder as paths to a better future
Watershed is a Social Enterprise Mark holder. Social Enterprises are businesses whose products and services create both social and environmental benefits.
Closing Date: Mon 21 July, 17:00 BST